Adventurous Activity Notifications

Please use the form below to submit your proposed activity for approval by the relevant person. The recipient of the submitted form is dependent on the activity chosen, please refer to the flow chart to see who will receive your submitted form.

Where activities only require approval from GLV’s – these do not require a form submission, in these cases please have a discussion about your activity and risk assessment with your GLV. It is suggested that you discuss your whole term plan (with risk assessments) with your GLV in one sitting if you can to save both you and them time.

This form must be submitted at least 10 DAYS before your activity. If you have not received a response within 7 days after submission, please forward the automated response you will receive after using this form to the Area Lead Volunteer for your section and copy in the original approver.

Nights Away Notifications

Nights Away notifications are now being managed through the new membership system.

Click here to go to the relevant page on the membership system and submit your Nights Away notification.

Activity approval flowchart – click to enlarge

For further guidance, see the following:

Activity Approval and Risk Assessment Submission

If you require any assistance filling this form in, please contact the Lead Volunteer for your Group, Section or Area.

(has the Area pre-approved a location away from your hall e.g. a park local to your hall)
Elevated risk of injury

Details of Form Submitter


Activity Details

Venue and address
Ratio: 1 adult to young people
By submitting this form you accept that this ratio is in accordance with POR.
If 'No', you will be asked for their email address so that they are notified.

Attach your documents

Ignore below this line - used to determine who to send this form to.

Activity Code: